What products and services does City of Colonial Heights procure?

The City of Colonial Heights routinely procures services and off-the-shelf goods under Annual Contracts and disposes assets via Surplus Property auctions (held at the CHHS Technical Center). Departments also issue departmental solicitations for specific operational needs such as paving, sidewalks, and maintenance services.

What procurement requirements does City of Colonial Heights publish for vendors?

City of Colonial Heights publishes a Uniform Guidance procurement policy that governs purchases using federal funds, and individual solicitation documents include solicitation-specific compliance terms. Vendors must review each posted solicitation for required forms, insurance, bonding, addenda procedures, and other solicitation-specific conditions.

How does City of Colonial Heights approve procurement contracts and awards?

The City of Colonial Heights Purchasing Department administers contract awards under policies established by the seven-member City Council; contract routing, signature authority, and dollar-threshold rules are set by the City Code and City Charter and govern approvals and legal review.

Where can vendors find procurement policies and standard terms for City of Colonial Heights?

Vendors can find procurement rules for the City of Colonial Heights in the City Code on eCode360, the City Charter, and the City's Uniform Guidance procurement policy for federally funded purchases; individual RFPs and standard contract terms are posted in the City's Document Center.

What supplier diversity or local vendor preference programs does City of Colonial Heights use?

City of Colonial Heights encourages minority- and women-owned businesses to respond to Invitations to Bid and references the Virginia Department of Small Business and Supplier Diversity (DSBSD/SWaM) certified DBE listings within solicitation documents to support diverse supplier participation.

City of Colonial Heights

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Buyer type:: City
Location:: Colonial Heights, VA
Country:: US

Buyer Attributes

Key metrics and characteristics

Census ID
Government ID for mapping buyers across datasets.
176778
Employee FTE
Full-time equivalent employees.
274
Population
Population size to gauge opportunity scale.
18,738
Procurement Hell Score
How easy their procurement process is to navigate. Lower is better.
78 / 100
Propensity to Spend
How likely this buyer is to spend on new technology based on operating budget trends.
CautiousAggressive
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AI Adoption Score
How likely this buyer is to adopt new AI technologies.
ConservativeEarly Adopter
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Startup Friendliness
How often this buyer champions startups and early adoption.
TraditionalStartup-Friendly
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Latest Budget Year
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Operating Budget
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How to Sell to City of Colonial Heights

Procurement guidance and navigation tips.

Procurement Hell Score
Lower scores indicate easier procurement. Created by Starbridge.
78 / 100
EasyLower is betterHellish
Quick Decision Flow
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- Sole Source: If sale is less than approximately $50,000, use sole source. Deprioritize; only attempt if truly unique and defensible.
- Coops: Frequently procures through OMNIA Partners and Sourcewell; you can gain access through the Starbridge reseller & contract-vehicle platform — reach out to your Starbridge contact to pursue onboarding.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
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Sole Source
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- Entity: City of Colonial Heights, VA.
- Evidence indicates no practical sole source flexibility; focus on winning formal competitive solicitations.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
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Cooperatives
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- There is no evidence this entity uses cooperative purchasing today.
- While this entity does not appear to use coops today, the following programs may be worth exploring in the future:
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
Unlock detailed thresholds, contracting paths, payment terms, and vendor benchmarks for this buyer.

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Early Buyer Signals

Board meetings and strategic plans from City of Colonial Heights

City of Colonial Heights City Council Special Meeting
Date: May 13, 2026Type: Meeting mention
The City Council conducted a work session to review and discuss the proposed FY 2026-2027 City of Colonial Heights Annual Operating Budget. Additionally, the meeting addressed the status of the city's audit statements for the fiscal years ending June 30, 2024, and June 30, 2025, noting delays due to financial system conversions and subsequent year-end close procedures.
City of Colonial Heights Planning Commission Meeting Minutes
Date: Jun 2, 2026Type: Meeting mention
The Planning Commission discussed a proposed ordinance amendment regarding delinquent taxes and zoning applications. The commission reviewed the 2026 Annual Action Plan for the Community Development Block Grant Home Repair Program and received reports on property acquisition along the Boulevard, strategic zoning plans, and hiring updates. Public Works staff provided updates on infrastructure projects, including sidewalk construction, paving, and landscaping efforts, while the City Manager provided project updates regarding local festival events and historical restoration construction.
City of Colonial Heights City Council Special Meeting
Date: Jul 21, 2026Type: Meeting mention
The meeting included a closed session to discuss the disposition of publicly held real property. Following the closed session, the council commended an intern in the City Attorney's Office, received a presentation on Youth and Human Services programs and funding, and heard an update on current and prospective economic development projects, including commercial and residential progress. The council also deliberated on the potential allowance of backyard chickens and the regulation of golf cart use on city streets, ultimately deciding to draft an ordinance for chickens while declining to pursue an ordinance for golf carts.

Extracted from official board minutes, strategic plans, and video transcripts.

Meeting signals

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Early signals from meeting minutes and plans

Vendor mentions and competitor tracking

Decision timeline from discussion to RFP

Key Contacts

Public-sector contacts connected to City of Colonial Heights.

Prarthana Madhava Raja RaoAssistant Director of Planning and Community Development

*******@************

+1 (***) ***-****

Matthew Ryan

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Frequently asked questions

Who manages procurement and purchasing for City of Colonial Heights?

Procurement and purchasing for the City of Colonial Heights are administered by the City Purchasing Department under policies set by the seven-member City Council. The Purchasing Office (201 James Avenue; PO Box 3401) is the primary vendor and contract point of contact for the city.

Where does City of Colonial Heights post bids and RFPs?

The City of Colonial Heights posts bids, RFPs, and contract opportunities on its official Bid Postings page at https://www.colonialheightsva.gov/Bids.aspx; the Purchasing Department page is the entry point and offers a Notify Me subscription for email or text bid alerts.

How do vendors complete vendor registration with City of Colonial Heights?

Vendors make themselves known to the City of Colonial Heights Purchasing Department and may subscribe to the Notify Me feature on the Bid Postings page for new-solicitation alerts. For each solicitation, vendors must follow the posted addenda and contact instructions provided by the Purchasing Agent or procurement specialist.